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Rules for Use

Rule 1

The entire facility is non-smoking, including rest rooms, hallways and stairwells.  Violation of this policy may result in forfeiture of the deposit.  Smoking is allowed outside of the buildings.  The Tenant must remove cigarettes and other trash left outside the buildings.

Rule 2.            Cancellation

For events scheduled during weekday business hours, cancellations must be given with not less than 30 days’ notice prior to the event date.  For events scheduled from Friday through midnight Sunday, cancellations must be given with not less than 30 days’ notice prior to the event date.  All cancellations must be in writing. If an event is re-scheduled at the same time the cancellation is made, the total deposit will be transferred to the re-scheduled date.  Cancellation shall result in forfeiture of the Reservation Fee.  Cancellation without giving the notice required above may result in forfeiture of the security deposit.

Rule 3, Equipment and Decorations

3.1       All equipment brought into the facility by the Tenant must be removed at the end of the event.  Anything delivered prior to the designated access time or left on the premises after the designated access time will be removed, placed into storage and the Tenant will be charged a $100.00 per day storage charge.  Arrangements may be made in advance for storage space for a nominal fee, but is subject to availability.

3.2       Tables and chairs located on the premises are available for use at no additional cost to Tenant.

3.3       Tenant must provide all food and beverages served or sold within the facility.

3.4       Use of the kitchen and equipment is included in the rent.  If the kitchen is used, all equipment must be cleaned including the counter tops, microwave, stove and coffeepot.

3.5       All alcohol must be consumed and maintained within the boundaries of the rented premises.  Tenant is responsible for complying with all state and local laws regarding consumption of alcohol.

Rule 4.            Lost or Damaged Property

Clackamas Community Club, its officers, agents and employees are not responsible for the loss of or damage to any personal property of the Tenants, their guests, invitees, agents or suppliers.

Rule 5.            Clean Up

The building and surrounding grounds shall be left clean and all personal property removed by the end of the designated access time.  The floors must be dustmopped, mopped if necessary, tables wiped off and any spills wiped up.  Replace the liners in the garbage cans.  Liners are under the sink.  Tenant is responsible for the removal of all equipment, decorations, signs and posters.  The building is to be left free of all debris.  All tables and chairs must be put away properly.  Chairs shall be stacked so that they interlock.   All garbage, including garbage from the restrooms, is to be removed from the premises. The garbage container outside is for the use of the member clubs that use the Community Club as their home. They pay for the outside garbage can. If you leave your garbage at the club it will reduce your deposit refund by at least $50, possibly more, depending on the dump fees.

Rule 6.            Conduct

Tenant agrees to conduct the event in an orderly manner in full compliance with applicable laws and regulations, including liquor liability laws.  Tenant assumes full responsibility for the conduct of all persons in attendance at the event and for damage inflicted to any part of the building prior to, during or after the event.

Rule 7.            Restrictions on Use

7.1       The premises may be used only for the event listed above.  Tenant shall refrain from any use that would be reasonably offensive to Landlord, other Tenants, or owners or users of adjoining Premises or that would tend to create a nuisance or damage the reputation of the Premises.  Tenant shall conduct him or herself, and require other persons on the Premises with the consent of Tenant, to conduct themselves in a manner that will not disturb the neighbors’ quiet enjoyment.  Tenant and their guests shall make no noise that can be heard outside the Premises.

7.2       NO SMOKING. No smoking shall be allowed inside the premises.  Smoking is allowed beside the porches or outside the premises. You are responsible for ensuring that your guests use the ash trays and do not throw their cigarette butts on the ground.

7.3       The sound system is for voice amplification only and shall not be used for music.

7.4       Any decorations, signs, or posters must be placed in such a manner as to not cause any damage to the wood, paint or carpeted surfaces.  The use of nails, screws, paint, glue or any other material that could cause damage to the building is prohibited. Staples may be used only on the tack board around the ceiling and on the tack pads in the middle of the room. Fire codes do not permit open flames of any type, except protected candles. The use of metallic, plastic, or paper confetti, shapes, numbers or any other type that is used as a table decoration is prohibited. The use of bubbles, glitter, hay, straw, birdseed or rice is prohibited inside the building. THE USE OF GLITTER OR METALLIC CONFETTI OR RIBBON THAT HAS GLITTER ON IT WILL REDUCE YOUR DEPOSIT REFUND BY AT LEAST $200.

Rule 8. Insurance

Tenant agrees to obtain liability insurance. You may use your home owner’s policy for this. The coverage your policy includes will be accepted for this purpose. The Community Club shall be the certificate holder for that day, and a copy must be sent to them.

If you do not have home owner’s insurance, you must purchase event insurance, and provide a certificate of insurance, of not less than $500,000 per person and $1,000,000 per occurrence. The Community Club shall be named as an additional insured, and shall be sent a copy prior to the use of the building. If you are serving alcohol, that coverage must be included in the additional insured policy. Check, www.privateeventinsurance.com or www.theeventhelper.com, or  www.eventsured.com),